Graduate Student Conference Travel Program

Registration and membership fees are eligible for reimbursement for conferences attended online.

Expenses incurred when travelling to a conference, including conference registration fees, membership fees, transportation, and accommodation, are eligible for reimbursement.

Awarded funding can only be used for the conference listed on your application.

You may apply for additional sources of funding. Funding may also be available from the School of Graduate Students Conference Grant.

If you were granted funding but are no longer a registered student on your presentation date, you are not eligible to submit a reimbursement claim.

Award amounts vary depending on whether the conference presentation is online or in person and, if in person, whether the conference is held locally, at a further distance within Canada or in an international location. Award amounts also vary based on the number of eligible applications received and the funds available for distribution.

You will be reimbursed for eligible expenses up to the maximum of the funds awarded to you.

Expense reimbursement forms along with original receipts and supporting documents must be submitted within 45 days of the last day of the conference, or within 45 days of receiving application results. After 45 days, your offer of funding expires and you will no longer be eligible to submit a claim. You must be a registered student at the time of the conference to be eligible to claim the funding.

To request reimbursement, submit the following documents by email to your department contact:

1. Completed Expense Reimbursement Form signed by you and approved by your supervisor.
   1. If this form is not accessible, please contact oise.research@utoronto.ca.
2. Original receipts (note that for airfare, original boarding passes are required.)
3. Proof of conference attendance which includes your name, the title of your paper, the date of your presentation, and the name of the conference. (e.g., a copy of the conference program or a website printout).

Please Note:

• If you have paid by credit card, submit a credit card statement that includes the name of the cardholder and the last four digits of the credit card number. For privacy reasons, please block out any charges on your statement that are unrelated to your reimbursement claim.
• If you have incurred expenses in a foreign currency, you will be reimbursed according to the exchange rate on your credit card or bank statement. If you do not have a credit/bank statement, your department business officer will determine the appropriate conversion rate.